Task 1.2 - Get Data from the 3D Model

Task Overview

In this tutorial task, you'll learn how to get data from your model using charts.

Since the purpose of building this simulation model is to make the customer service center more efficient and to increase customer satisfaction, you'll gather data with the purpose of answering the following questions:

  • How long does the waiting line get at various points during the simulation?
  • What is the average amount of time that customers spend waiting in line?
  • How many customers are leaving feeling satisfied or unsatisfied?
  • What percentage of the time is the service desk busy helping customers (as opposed to being idle)?

You'll learn how to create charts that will help you better answer these questions. When you're finished, you'll create a dashboard that has charts similar to the ones in the following image:

Step 1 Create a Dashboard

In this step, you'll add a dashboard to your simulation model. A dashboard is a blank space that you can fill up with charts that will display data about your simulation model as it runs, updating in real time. You'll create the actual charts in the next step.

In this step, you'll add, rename, and resize the dashboard:

  1. On the main toolbar, click the Dashboards button to open a menu. Select Add Blank Dashboard. The new dashboard will open as a separate pane to the right of the 3D model.
  2. In the object name box at the top of Properties, type Customer Service Metrics to give the dashboard a new name.
  3. Lastly, you'll resize the dashboard so it is a little bigger. Mouse over the left edge of the dashboard until the mouse pointer changes to a set of arrows.
  4. Click the edge of the window or pane and drag it until the dashboard pane is about a third larger than the default size.

Step 2 Pin a Statistic from Properties

In this step, you'll learn how to pin a statistic from a 3D object to your dashboard. Each object in your 3D model collects automatic statistics such as its current content (how many flow items are currently at that fixed resource) and its staytime (how long flow items are staying at the fixed resource). You can view these statistics for a specific object in Properties and watch them update in real time as a simulation runs.

You can also pin statistics from these objects to the dashboard to help with data collection. Since you're interested in gathering data about the customer waiting times, you'll pin some content statistics for the Waiting Line queue to the dashboard in this step.

When you pin a statistic to the dashboard, it automatically creates something called a statistics collector to track this data. Statistics collectors work behind the scenes to gather specific data from the objects in your model. During a simulation run, each statistics collector listens to events on the 3D objects in the model and collects data about those events in a data table. You can either view the data table directly or visualize the data using a chart in the dashboard. (You can also export the table if you would prefer to analyze or visualize the data using a third-party software program such as Excel or Tableau.) See the chapter about Getting Data from Your Simulation Model for more information.

You'll use this statistic to create a timeplot chart that will show the content of the waiting line as it increases or decreases over time. To create this chart:

  1. In the 3D model, click the Waiting Line queue to select it. In Properties, click the Expand button next to the Statistics group to open the object's statistics.
  2. Next to the Content statistics, click the Pin button to open a menu. Point to Pin to Customer Service Metrics, then point to Content, then select Line Chart. The chart will appear blank.

  3. Click the Reset button to show the content of the chart.
  4. If the chart is not already selected, click this chart to select it. Mouse over the right edge of the chart until the mouse point changes to a set of arrows. Drag the edge of the chart to make it bigger.

  5. In the name box at the top of Properties, change the chart's display name to Waiting Line Content Over Time.

If you were to run your simulation model at this point, your chart would look similar to this over time:

Step 3 Add a Chart from the Library

In this step, you'll learn how to add a chart from the Library to the dashboard. You'll notice that when you have the dashboard open and active, the Library (in the left pane) changes to show a variety of charts. You can choose a chart from the Library depending on how you would like to visualize the data.

In this step, you'll add charts that will track the staytime of customers in the waiting line. These statistics will give you data about the average and maximum wait times that customers are experiencing.

This is also the first tutorial in which you will use a useful tool called the Sampler button . When you click this button, your mouse will change to a sampler icon to indicate that you're in sampling mode. In sampling mode you can sample objects in your simulation model quickly and easily as needed. In this step, you'll sample objects in the model to add them to your charts.

To add a chart from the library:

  1. Click in the gray area of the Customer Service Metrics dashboard.
  2. In the Staytime section, click the Staytime option, and drag Bar Chart to the dashboard.
  3. Click on the new chart to show its properties.
  4. Change the name of the chart to Average Waiting Time.
  5. In the Options panel, click the sampler button to enter sampling mode. Then click on the Waiting Line queue.
  6. Double-click in the gray area of the Customer Service Metrics dashboard.
  7. In the Staytime section, click the Staytime option, and choose Table.
  8. Click on the new chart to show its properties.
  9. Change the name of the chart to Wait Times.
  10. In the Options panel, click the sampler button to enter sampling mode. Then click on the Waiting Line queue.
  11. Feel free to resize or re-position the charts in the dashboard as needed.

If you were to run your simulation model at this point, your charts would look similar to this over time:

Step 4 Add Output Charts

In this step, you'll add charts to measure the output of the model. The charts will show the total number of people who have left the system, through either the Happy Customers.

To create output charts:

  1. Double-click in the gray area of the Customer Service Metrics dashboard. This will open the Dashboard Library window as a popup.
  2. In the Output section, click the Output option, and choose Bar Chart.
  3. Click on the new chart to show its properties.
  4. Change the name of the chart to Happy vs. Unhappy Customers.
  5. In the Options panel, click the sampler button , and then click on the Happy Customers sink.
  6. Click the sampler button again, and this time click on the Unhappy Customers sink.
  7. Double-click in the gray area of the Customer Service Metrics dashboard.
  8. In the Output section, click the Output option, and choose Table.
  9. In the Options panel, click the sampler button , and then click on the Happy Customers sink.
  10. Click the sampler button again, and this time click on the Unhappy Customers sink.

If you were to run your simulation model at this point, your charts would look similar to this over time:

Step 5 Create a State Chart

In this step, you'll add one last chart to your dashboard: a pie chart that shows how well the service desk is being utilized. To create this chart:

  1. Double-click in the gray area of the Customer Service Metrics dashboard.
  2. In the State section, click the State option, and choose Pie Chart.
  3. Click on the new chart to show its properties.
  4. Change the name of the chart to Service Desk Utilization.
  5. In the Options panel, click the sampler button , and then click on the Service Desk processor.

If you were to run your simulation model at this point, your chart would look similar to this over time:

Step 6 Analyze the Data

In this step, you'll run your simulation model and view your charts. Using the information gathered from these charts, you'll learn how to identify problem areas in your business system.

If you haven't already, you should change the speed at which your simulation model runs to 1000 so that you can get more comprehensive data faster. You should also set the simulation model to stop running after 12 hours (43,200 seconds). See Step 6 in the previous tutorial task for specific directions.

Press the Reset button on the simulation bar to reset the model. Then press the Run button.

As the simulation runs, the charts will update in real time. When the chart is finished, analyze them to see what they the reveal about the potential problems in the customer service center.

For example, notice that, while there are more happy customers than unhappy customers overall, there is still an unacceptable number of customers who left because of overly long waiting times:

Also notice that the service desk was utilized almost constantly. It is good that the employees at the service desk are always working hard and are constantly helping customers. But the lack of any down time probably indicates that the service desk is being over-utilized.

Based on these results, it might be good to experiment with adding more service desks to see how many desks will help increase the number of happy customers without causing too much idle time. You'll make this change by the end of the last task in this tutorial.

Conclusion

In the next tutorial task, you'll build this same simulation model using the Process Flow tool, which provides a different approach to modeling. Continue to Tutorial Task 1.3 - Build a Process Flow Model.